EventNinerCon 2027Convention

Pitch a panel

Your panel

NinerCon 2027Saturday, February 20, 2027

Have a panel, workshop, game show or meetup you'd love to run? Anyone can pitch one — students, clubs, faculty, alumni and creators. Tell us what it's about and what type of panel it is, a short bio for the schedule, the time slots you could do, and what you'll need in the room. It takes about ten minutes. Every panel is 45 minutes, including Q&A, and we hold a full hour for each one, so there's time to set up. After the form closes, we read every pitch — the idea, how it fits the event, and a good mix across the day — and email you either way. Accepted panels get a time and a room on the schedule.

Please send it by Jan 30, 11:59 PM

You

Full name *

Email *

Your time and room go here.

About you

You are… *

Pronouns

Optional — how we'll introduce you.

Club, org or company you represent

Leave blank if it's just you.

Your bio *

1–3 sentences, for the schedule.

A photo of you for promotion

Optional — a link to a headshot or avatar we can use when we announce the panels (square works best).

Other presenters

One per line: name (pronouns) — affiliation, up to 4. Everyone named should be ready to present.

Are all the presenters 18 or older? *

Under-18 presenters are welcome with a parent's or guardian's OK; UNC Charlotte's youth protection rules apply and we'll follow up.

Have you run a panel before?

First-timers are welcome — we'll help you get ready.

What makes you the right person to run it?

Optional — past panels or talks (links welcome), a club you run, your work or your studies.

Your links

One per line: your website, socials, portfolio.

Discord username

Phone number

Only for the day of the event — never shared.

Your panel

Panel title *

Up to 60 characters.

What type of panel is it? *

Topic *

Description for the schedule *

What attendees read: 1–3 sentences, up to 300 characters.

How it'll run *

For the organizers only: a rough outline — what happens when, how long the Q&A is, any audience participation, demos or giveaways.

What will people take away from it? *

One line: what they'll learn, make or leave with.

Who's it for? *

Not sure? Pick the higher one — the organizers may re-rate a panel.

Content notes

Optional — anything attendees should know before they come in. We note it on the schedule.

How many people do you think it'll draw?

Optional — it helps us pick the room.

Time & tech

Your panel is 45 minutes, including Q&A. We hold a full hour for it, so there's time to set up and sort out any tech hiccups. The panel room has a projector with HDMI, a mic, and sound from a laptop. Bring your own laptop (we don't have one to lend) and an adapter if it needs one (USB-C → HDMI).

How will you present? *

In person is best — the room is more fun with you in it. If you can't make it to campus, we'll put you on the big screen with someone from our team in the room for Q&A.

Which time slots could you do? *

The event is planned for Sat, Feb 20, 10 AM–8 PM — final hours coming soon. Pick every slot that works — the more you pick, the easier it is to fit you in. Each slot holds your panel and the set-up time after it.

Anything else about timing?

Optional — say if you're also in the cosplay contest, at an Artist Alley table, or running two panels and need a break between.

What you'll need

How should the room be set up?

Optional — we'll ask the building for it.

Will you show clips, music or art you didn't make?

Can we record or stream your panel? *

Can attendees take photos or record during it?

Optional — we put a no-recording note on the schedule if you'd rather they didn't.

Accessibility needs for you or your co-presenters

Optional — a seat or a ramp to the stage, a mic stand, a quiet place before you go on. Anything that helps.

If my panel is waitlisted, I could take a last-minute opening (up to the day before)

Anything else

How did you hear about this?

Anything else we should know?

Panelist agreement

Thank you for helping make this free UNC Charlotte student event great. A few things we ask of every panelist — tick each line to send your details.

1.What I described is what I'll present. If the topic, the presenters or my plans change, I'll tell the organizers before the event.
2.My panel stays within the rating I picked and follows UNC Charlotte's rules and the Niner Esports code of conduct: no harassment, hate speech or discrimination, and nothing sexualizing minors or characters who are minors — on stage, in chat or in Q&A.
3.It isn't a sales pitch: I won't sell anything, charge for a workshop or take payments during my panel. Mentioning my club, project or company is fine.
4.I own, or have permission to use, everything I show — slides, images, clips and music.
5.I'll be in the room 15 minutes before my start (presenting online, I'll join the tech check and be ready 15 minutes early). A late start still ends on time, and I'll wrap up so the next panelist can set up — a panel more than 10 minutes late may be cancelled.
6.If I can't make it, I'll tell the organizers as soon as I know — at least a week before when I can. A no-show without notice may affect future panels.
7.I'll leave the room as I found it, and bring nothing the Student Union bans: weapons or realistic replicas, candles or open flame, fog or smoke machines, glitter, confetti, or straw and other dry plant material.
8.The organizers set the final time and room, may shorten my title and description for the schedule, may re-rate a panel, and may end one that breaks these rules.
9.Niner Esports may photograph my panel, and record or stream it only if I said yes on this form.

Type your full name to sign *

Typing your name and ticking every line is signing this agreement. We keep a copy of the exact words you agreed to.

We only use what you send to run this event. Contact details are seen by the organizers, never published.